Media Kit Quality Assurance Checklist

Checklist 2 min
Perform a quality assurance check to reduce reporting errors and provide releasable, substantiated information to the media prior to a media engagement.

When preparing for a media event, create and distribute a media kit to make your job easier and ensure event success. Below is a checklist you can use to complete a quality assurance check to help plan for various media engagements and ensure all pieces of the media kit or mobile media kit get where they need to go.

Check with your unit to verify which components to include in your media kits and the appropriate distribution channels (e.g., social media, digital press kit, hardcopy, etc.).

  1. Begin initial preparation for a media event.
    1. Identify the channels to use to promote and cover the event (e.g., social media, digital media kit, hard copy kit, etc.).
    2. Draft media kit geared towards the purpose of the event.
    3. Make sure you have the pieces of the media kit or mobile media kit required by your unit (e.g. pitch letter, fact sheet(s), unit leadership biographies, itinerary, etc.).
  2. Facilitate internal review process for media kit approval.
    1. Gather feedback on media kit from appropriate channels, including any applicable staff sections.
    2. Get final approval of media kit from leadership and persons with release authority.
  3. Send the approved media advisory letter to your approved media distribution list.
    1. Use social media to promote the event if applicable and if prescribed by social media strategy.
  4. Complete the internal portion of the media kit.
    1. Create a read ahead kit for internal use onlythat includes backgrounds, themes, messages, talking points, Q&As, fact sheets, etc.
    2. Distribute to internal stakeholders only by email or intranet sites.
  5. Finalize event preparation.
    1. Email a PDF copy or a link to the kit on the organization's page to the media that have submitted an RSVP prior to the event.
    2. Print copies to distribute at the event.
    3. If applicable, ensure arrangements have been made to capture elements (e.g., quotes, pictures, videos, etc.) desired for social media posts and news release.
  6. Cover media event as prescribed by social media strategy.
  7. Complete post-event process.
    1. Write a news release.
    2. Get appropriate approval on the news release.
    3. Distribute a finalized news release to media attendees.

Discover More You May Like

View All Checklists