General News Release Template

Template 1 min
Microsoft Word Document
PAVILION General News Release Template.docx
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Provide a concise synopsis of an event to share with the media and the public.

Attention!
Check with your unit to ensure there are no local templates that should be used instead.

Write a news release after an event has occurred. Use this template to write a concise news release that includes:

  • A lead that covers the 5Ws (i.e., who, what, when, where and why)
  • A bridge
  • A body with quotations
  • An optional boilerplate statement
  • Contact information

Symbol of an “i” within a black circle representing a note of additional information. NOTE: Depending on the urgency of the situation and the type of event, the news release may not require all these parts.

Distributing Your News Release

Convert the finished news release into a PDF and distribute via email or direct the media to a link on your organization's website that hosts a digital copy of your media kit and/or news releases. Make sure all information is reviewed and approved by leadership and released by persons with release authority to speak to the media.

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