How to Submit Imagery to DMA via DVIDS

How To 2 min
Defense Media Activity (DMA) is the official records manager for DoD Visual Information (VI). DMA ensures DoD visual history is preserved through regular transfers of VI to the DoD VI Archives (DVIA) and the National Archives and Records Administration (NARA). 

Per DoD Instruction 5040.02, all imagery, with associated captions and metadata, must be submitted to DMA using one of the methods described below, regardless of release status. This includes the original, hi-res version of all images and video posted to DoD and non-DoD web pages and social media outlets such as Twitter, Facebook, Flickr, and Instagram.

The following steps and content are adopted from DoD Instruction 5040.02.

Before selected images are submitted, ensure each submitted image meets the captioning and metadata standards described in the DoD VI Style Guide.

Review the visual information for each image and confirm the caption and metadata meet the DoD requirements. Photo by DINFOS PAVILION
Screenshot of selected images
Review the visual information for each image and confirm the caption and metadata meet the DoD requirements.
Photo by: DINFOS PAVILION
VIRIN: 200717-D-ZW071-0001

Unclassified or Released VI

  • Submit to DMA via DIVDS, as outlined in step 3.

For Office Use Only (FOUO), Controlled Unclassified Information (CUI), Unreleased or Classified VI

  • Do not send to DVIDS.
  • Shall be handled by the originating command in accordance with DoD VI Records Schedule and DoDD 8000.01 in coordination with the service or DoD Records Manager.

Select only unclassified images for submission to DVIDS. Photo by DINFOS PAVILION
Screenshot of DVIDS Direct landing page
Select only unclassified images for submission to DVIDS.
Photo by: DINFOS PAVILION
VIRIN: 200717-D-ZW071-0002
Register for an account by visiting https://www.dvidshub.net/member/registration and entering your information.

OR

Login by visiting https://www.dvidshub.net/login?redirect_to=http://www.dvidshub.net/ and entering your email and password.

Log into your DVIDS with account information. Photo by DINFOS PAVILION
Screenshot of a set of images from Adobe Bridge
Log into your DVIDS with account information.
Photo by: DINFOS PAVILION
VIRIN: 200717-D-ZW071-0003

Once registered, select the DVIDS Direct tab to begin the submission process.

Select DVIDS Direct tab at the top of the DVIDS landing page to begin the submission process. Photo by DINFOS PAVILION
Screenshot of selected images
Select DVIDS Direct tab at the top of the DVIDS landing page to begin the submission process.
Photo by: DINFOS PAVILION
VIRIN: 200717-D-ZW071-0004

  • Up to 2GB of imagery can be submitted through the web interface in a single session.
    • Submit only high-resolution images; low-resolution imagery is of little historical value.
    • Complete the DVIDS metadata screen for each asset.
  • DVIDS also offers FileZilla to facilitate FTP/SFTP submissions. Follow directions on DVIDS Direct page for this option.
  • Alternate Method: Email or AMRDEC SAFE direct to DMA.
    • If you cannot access or transmit via DVIDS, please coordinate with DMA Customer Services at http://www.dimoc.mil/Customer-Service/Contact-Us/.
    • If your unit has a registered DVIDS account, you may transmit images via regular email or AMRDEC SAFE, which allows for the secure transmission of up to 25 items or 2GB of data. AMRDEC SAFE also allows the option to encrypt your files.

Upload images from your computer using Web Upload or SFTP Upload. Photo by DINFOS PAVILION
Screenshot of DVIDS log in page
Upload images from your computer using Web Upload or SFTP Upload.
Photo by: DINFOS PAVILION
VIRIN: 200717-D-ZW071-0005

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